Online board meetings are a convenient method for nonprofits and their staff members to conduct business. However, as with any meeting, the efficiency of an online board meeting is affected by many factors. This article provides suggestions for making your virtual board meetings efficient and also outlines the most common mistakes that can be avoided.
Inactivity
Many nonprofit boards find that they face challenges in keeping attendees from remote locations entertained during meetings. This is particularly true if you have switched from face-toface meetings to remote sessions. Meetings can suffer from low participation If your board members aren’t used to communicating via video or if they’re struggling with the technology itself.
Reports from committees are often the least engaging parts of the agenda, which is why it’s difficult to get participants to engage in discussion of them during the virtual meeting. To combat this, ask your committee chairpersons to include a question or ask for feedback from the board in their reports.
Inadequate meeting minutes
Minute-takers from your board are responsible to document all critical meetings and the decisions that are made from virtual meetings. They should refrain from describing informal discussions or personal opinions, and should try to strike a balance between thoroughness as well as conciseness. It is also important that your minutes are recorded in a formal manner and that you have an established system to ensure safe storage of all documents such as governing documents, financial reports, and more. This will prevent confusion and help improve accountability between meetings.
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