It is crucial to select software online that will help improve efficiency and productivity when choosing tools for boards. Free software may lack features that are essential to achieving organizational goals and can make it more difficult for board members to finish tasks. It is important to also consider the overall cost of these tools, and then determine whether they will be a cost-effective tool for the board.
A good board management tool will have a secure, user-friendly virtual meeting space and allow for sharing and storage of documents. It will also allow for the easy and convenient scheduling of meetings and events. Board members are informed of the progress of meetings by timely notifications and RSVPs that can be emailed with just one click. Directors can share notes and documents through the app, share updates and plans and sync their communications via personal email addresses.
After the dates for committee or board meetings have been confirmed, directors will receive a downloadable book that contains all the information required for the meeting to be held. Directors can go through and edit the information before the meeting. During the actual meeting they can quickly navigate between sections with one-tap navigation. During the meeting, they can annotate and share their own notes, documents for reference as well as chat with other board members.
When selecting an online board portal, it’s crucial to take into consideration the vendor’s reputation and customer service. Ask the vendor how they handle security and what kind of training they provide. The best board management systems will have a complete repository that is secure and anonymous offer encryption that is bank-grade. They will also have a dedicated team available to answer any questions.
