In the past the storage of documents and sharing them with others or sending them required a great deal of coordination and paper. To keep up with the work of document storage, filing clerks, couriers and fax machines were all frequently employed. And when you think about the number of trees that had to be cut down to make all that paper the environmental impact was massive.
Document storage and distribution software provides efficiency and productivity to the workplace, removing most of the manual tasks associated with storing and disseminating files and documents. It centralizes documents, and allows users to locate and access the most recent version. This helps save time at work and allows businesses to meet the requirements of regulatory standards.
The most efficient document management systems come with a variety of advanced tools that enhance collaboration and streamline workflows. Make sure you have secure storage for your files, offline access with automatic document synchronization when you return online, and team folders that provide the control of permissions for a variety of stakeholder groups. Look for a powerful search engine that delivers relevant results quickly.
Some of the top document management tools include FileHold, DocuWare, and Q-Pulse. These solutions provide cloud or on-premise installation options and come with a broad range of features that simplify document storage and distribution. FileHold for instance, provides a central repository that is secure and encrypted with robust search capabilities and document workflows that allow you to review and accept documents. It also has a white-labeled client portal, automated document routing, as well as excellent control of versioning to ensure that your team members and clients have access to the latest versions of your files.
VDRs: the new age tool for confidential corporate transactions
